Privacy Policy

1. Who We Are

Chaotically Organized AI, LLC ("COAI," "we," "us," or "our") provides digital infrastructure and AI automation services from Bakersfield, CA. We operate remotely and do not maintain a public walk-in office. Contact us at chaoticallyorganizedai@gmail.com or (661) 683-0228.

2. Information We Collect

When you contact us, request a diagnostic, or engage our services, we may collect:

• Name, business name, phone number, email address, website URL, and service-area details.
• Messages, project requirements, and business metrics you choose to submit.
• Consent records and technical anti-abuse signals connected with a form submission.

Website tools may also collect IP address, browser and device details, referring page, pages viewed, approximate region, performance timing, and error diagnostics. We do not ask analytics or error-monitoring providers to record routine session video, and our Sentry configuration disables default PII collection.

3. How We Use Information

• Respond to inquiries, prepare diagnostics, and provide requested services.
• Operate, secure, debug, and improve this website.
• Measure aggregate traffic and site performance.
• Maintain inquiry records, owner notes, pipeline stages, and follow-up dates in a private CRM.
• Maintain records, prevent abuse, and comply with legal obligations.

We do not sell personal information or use it for cross-context behavioral advertising.

4. Service Providers

We disclose limited data to processors only for the functions below:

• Formspree — processes contact and intake form submissions.
• Cloudflare Turnstile — detects automated or abusive form traffic.
• Google Analytics via Google Tag Manager — measures website use and traffic sources.
• Vercel Speed Insights — measures real-user page performance.
• Sentry — captures sampled application errors and limited performance diagnostics.
• Vercel — hosts and delivers the website and associated server functions.

When CRM storage is enabled, our configured database provider (Neon, Upstash or Supabase) stores submitted inquiry details and owner follow-up records. A first-party counter records daily totals for selected public pages without cookies, visitor identifiers, query strings or contact details. That counter honors Do Not Track and Global Privacy Control. It does not identify anonymous visitors. These providers process information under their own privacy terms and our applicable service settings.

5. Cookies and Controls

Google Analytics may use first-party identifiers to distinguish visits. Security and form tools may set strictly necessary cookies or use equivalent storage. We do not run Microsoft Clarity, routine session replay, or a separate advertising pixel. See our Cookie Notice for browser controls and opt-out links.

6. Retention

Inquiry records are generally kept while we respond and for up to 24 months for service history, unless a longer period is required for an active client relationship, dispute, accounting, or law. We configure analytics and error data for limited operational retention where provider controls are available and review those records periodically. You may request deletion at any time; some records may be retained where legally required or necessary to protect legal rights.

7. California Privacy Rights

California residents may request access, correction, or deletion of covered personal information and may ask for the categories of information collected, purposes of use, and recipients. COAI does not sell or share personal information for cross-context behavioral advertising. We will not discriminate against you for exercising a privacy right. Email chaoticallyorganizedai@gmail.com with “Privacy Request” in the subject. We may need to verify your identity before completing the request.

8. Security and Children

We use reasonable technical and organizational safeguards, but no internet transmission or storage system is completely secure. This business-to-business site is not directed to children under 13, and we do not knowingly collect their personal information.

9. Changes and Contact

We may update this policy as our services or processors change. The date above identifies the latest version. Questions or privacy requests: chaoticallyorganizedai@gmail.com · (661) 683-0228· Bakersfield, CA.